Space Only Stand Information

All custom-built stands require approval prior to Move In. Stand plans and confirmation that the wall system erected is self-supporting must be submitted to the Organiser by Monday 18 September 2023. Please email all plans and documentation to carly.molnar@iecgroup.com.au

If you require assistance finding a suitable Contractor, please refer to the Service Providers Directory.

IMPORTANT NOTE: Once your custom-built stand plans have been approved by the Organiser, you must submit a Custom Stand Permit Form to the Venue no later than Monday 25 September 2023

Stand Plans
All plans and documentation should be in English and must show the scale used (at least 1:50). They should clearly state:

  • The exhibiting company’s name and stand number
  • The name and contact number of the responsible contractor
  • Details of dimensions, layout, position of exhibits and storage/office areas

All plan submissions should also include: all stand dimensions including height, stand orientation within the Exhibition Hall with an indication of which sides are open onto aisles, details of all walling, raised floors, demonstration areas, exhibits, graphics etc.

Floor Space Only Exhibitors are required to provide:

  • Lighting & Power
    Your stand will require lighting and may require power. Additional lighting helps to highlight special features within your stand area. All lighting must be 2.2 metres above the floor level and any variations must have prior approval of the Venue. High powered lights such as floods or spots must not be placed within 500mm of flammable material. All portable light fittings must have a Certificate of Suitability or a Certificate of Approval from Australian or New Zealand Electrical Safety Regulators. If unsure, please contact ExpoNet on tel 02 9646 7000 or via email esd@exponet.com.au 

    Testing & Tagging
    All electrical equipment entering the Venue must comply with the Work Health and Safety Act 2011 and Australian Standards. This Act affects all electrical equipment used in the workplace, including equipment brought into the Venue by contractors or third parties. The outward sign of compliance with the Act will be the electrical test tag compliant with AS/NZS 3760:2003. The Venue reserves the right to remove or replace any electrical equipment not complying with the Act. Power cords which are detachable such as IEC leads, extension leads, and power boards are separate items and need to be tested independently from the equipment they are supplied with.

  • Flooring
    The International Convention Centre (ICC) Sydney is not carpeted therefore you are responsible for providing your own flooring. All stands with raised floors require a bevelled edge. All raised floors, steps and ramps within exhibits must comply with the relevant sections of the Building Code of Australia. Any raised floor sections must be clearly distinguishable from areas of the surrounding floor space. 

    All raised floors with a height of less than 115mm are not regarded as a step, and these floors will require a suitable and clearly distinguishable ramp from the main exhibition floor level or surrounding platform to the raised section. The ramp must be of a gradient no less than 1 to 3 and be contained within the contracted space. Ramps may not protrude into the nominated aisle way, so must be included in the stand space. The only exception to this requirement is for ramping on 32mm raised flooring constructed from one (1) metre modular floor sections, where an allowance of up to 100mm intrusion into the aisle will be acceptable and the 1 to 3 gradient will be maintained.

    All raised floors with a height greater than 115mm but less than 190mm from the main exhibition floor level or surrounding platform will be regarded as a step and generally will not require a ramp. However, an approved stair nosing must be installed as per requirements for steps in public places. The raised floor sections or ramps must not contain sharp or dangerous edges and must not cause a trip hazard. Disabled access to the stand must be provided.
  • Walls
    Any wall must be built to a height of 2.4 metres. If your walls and/or displays are to exceed 2.4 metres i.e. the standard Pre-Built stand wall height, consent must first be obtained in writing from the Organiser. If the wall height exceeds 2.4 metres the back of your wall adjacent to the adjoining Exhibitor, must be appropriately dressed.

    NOTE: The maximum permitted height of any wall is 3 metres.

  • Signage
    Signs, banners and similar materials may not be nailed, stapled, hung or attached to the ceilings, walls, windows, sprinkler systems or any other surface of the Venue, except by permission of the Venue. Damage resulting from installation will be a direct charge to the Exhibitor.

Additional Safety Precautions
Should your exhibit feature any of the following items listed contact the Organiser on tel 03 9596 9205 for further information on the safety steps you may need to take or written approvals that you may need to gain: a solid ceiling/roof area more than 18sqm, naked flame (e.g. a candle), lighting lower than 2.2m above floor level. All portable light fittings used in the Venue are required to have Certificate of Approval or Suitability from an Australian or New Zealand Electrical Safety Regulator.

Health & Safety Onsite
It is the responsibility of each Exhibitor and Stand Builder to ensure that a safe working environment is maintained before, during and after the Show. All Exhibitors and Stand Builders must refer to the WH&S Staff Induction Checklist on the online portal. This document highlights essential information all staff working at the Show must know before coming onsite. Use this checklist in your pre-Event meeting or staff training packs.